Looking at what you have is a vital part of this process, however, when studying your current set-up it may well be the case that what you have isn’t right. If it was 100% right, you may not actually be moving or looking to make changes.
The process allows us to learn from how you operate in your current space. You could argue that looking at your current operation is pointless, as you already know that you want to move or refurbish because things aren’t working or you’re at capacity.
However, when you do a Workplace Study, you are analysing daily the utilisation of spaces for up to a month, capturing trends and flows which in turn help you to establish how your space is being used. We need to know how you work and understand your occupancy ratio (amount of people actually using desks and meeting rooms).
For example, you think that you are full, so decide to take on new office space. You have 100 people and want to grow by 20%. The Workplace Study checks and counts the utilisation of the desking. The study finds that 70% of the desks are actually only used permanently. 30% of your staff are rarely at their desk or use different spaces to work. So whilst you are at 70% occupancy, you may find that you actually only need the 100 desks that you already have but need to create some alternative work spaces for the 30% to use ad-hoc and can create hots desks to share for those not requiring permanent desk spaces whilst still being able to accommodate the additional growth.
The survey is also great for determining meeting room usage. Most clients tell us that they don’t have enough meeting rooms and factor in to their new building search additional meeting room space. The Workplace Study however finds out that your 20-person Boardroom in being used 90% of the time for 2-person meetings and your 8-person rooms only ever have 4-6 people in them, information like this can determine that a client doesn’t in fact need large meeting rooms at all.
The Workplace Study will give you and your team facts about the usage of your current space to better allow for efficient space planning, even if it only defines your occupancy ratio.